Corporate Events and Team Building planned efficiently.
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by: Brad Giannini
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Word Count: 690
Date: Thu, 12 Mar 2009 Time: 11:53 AM
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Are you solely responsible for this party or do you have help? If you have help you will need to coordinate with them and divide the responsibilities so there is not any duplication of efforts. How many people are you expecting? On average your attendance will be about 1.5 times the number of employees you have. Not everyone will be able to come and some people won’t want to. This number is assuming that you are doing it on a weekend and inviting families. If you are doing a team building or employee only party during the week you might estimate 75% to 80% of your employees will attend. Weekday events are great for team building and camaraderie but generally weekend events are the employee’s preference. Employees generally prefer to have an event that they can bring their families to and have a nice day that they are not paying for.
Probably the most critical aspect of planning a Company Party or Team Building event and the hardest to organize is the date. It is recommended that you put together several dates and give the executive and management team a few choices. Obviously it is best to get as many of these people as possible to attend. You will need to make sure the CEO types are definitely available.
Now you are ready to find a venue and secure your date. Before you can do this you have a decision to make, what type of party do you want this to be? Do you want to build community and morale in your business or are you only interested in enjoyment for your employees and their families with very little employee interaction. If you are only interested in your employees having fun then a theme park is probably the way to go. However, if you are interested in making an investment in your employees it would be recommended that you go to an “Old Fashion” picnic park. There are still plenty of fun things for your employees to participate in but you will be promoting more of a community event and Team Building opportunity. Employees will spend all day together in the same picnic grove instead of spread out among a giant theme park where they will not interact at all. “Old Fashion Picnics” promote mingling, conversation and interaction among your employees. In this type of setting your employees will naturally interact with each other in a way that would not be facilitated otherwise. This will build relations ships and foster a more productive work environment.
Good food is essential for a successful picnic. Food can be a focal point of the event and people always appreciate a good meal. If the venue you decided on does not have a catering service then they will have a list of some that they recommend. Perhaps you have a caterer you have used before. Full service venues will have an event planner to help you with these decisions and the rest of the details from here on out. Pick a menu that sounds like it will accommodate the majority of your employees. Be sure to consider your vegetarians and make sure there is something special for them. It is nice to have a variety of salads, meats, sodas, and alcoholic beverages for everyone.
From here on out all you really need to do is promote the party and hand out tickets. You can promote the party by placing flyers and posters throughout your work place and sending out emails.
Assuming you have chosen a location with a good staff you will be able to relax and enjoy the day of the event just as though you are a guest!
About the Author
Brad Giannini has Corporate Event, Team Building activity and party planning in his blood. He is a 5TH generation party planner in a family business that has been running since the 1800’s. Learn more about Company Picnic planning from Brad at www.saratoga-springs.com.
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